Academic progress requirements

The Curriculum Sub-committee is responsible for the oversight and review of the Graduate Programs in the Department of Pharmaceutical Sciences. This Sub-committee, which is appointed by the Chairperson of the Department of Pharmaceutical Sciences, shall be composed of a membership which represents each of the areas of specialization in the department, and Chaired by the Departmental Graduate Officer. All members must be appointed as Regular Faculty of the Graduate School. In addition to general oversight of the programs, it is the responsibility of this Sub-committee to review and make recommendations to the Department Chairperson on the following matters:

  1.    Annual review of the progress of all graduate students at the completion of the Fall and Winter semesters;
  2.    All proposed new courses for the Graduate Program;
  3.    All applicants for teaching assistantships; and
  4.    All requests for leaves of absence from the Graduate Program. 

The post-Fall review will assess student’s academic performance primarily based upon grades achieved in courses. At the conclusion of the Winter semester, student performance will be evaluated in terms of coursework, research progress, fulfillment of University requirements for filing plan of work and thesis/dissertation outline, and overall professional advancement. This evaluation will include a written assessment by the faculty advisor of the student's strengths and weakness, as well as an indication of how any deficiencies will be addressed.

A student will be placed on probation for any of the following reasons:

  1.    Conditional admission status;
  2.    Obtaining a grade of less than B in any course;                                      
  3.    Recommendation from advisor that the student is not making adequate progress in his/her research.

The student will be informed in writing, at the time of being placed on probation of the requirements for removal of probationary status. A student may be excluded from the program for any of the following reasons:

  1.    Failure to comply with requirements set forth by the Curriculum Sub-committee;
  2.    Receiving two (2) or more grades of less than B in any single semester.

Notice of probationary/exclusion status shall be made by written communication from the Chairperson of the Curriculum Sub-committee. A student may appeal the Sub-committee's actions by providing a written request for consideration to the Chairperson of the Sub-committee. This request should document extenuating circumstances which the student feels should be considered by the Committee in its deliberations. The written appeal must be received by the Sub-committee Chairperson within ten (10) calendar days after initial notification of probationary/exclusion status. The Sub-committee shall act on the student's appeal within 15 calendar days of receipt of the appeal. In the event that the Sub-committee cannot be convened within this time frame, the request for appeal will be acted upon by the Chairperson of the Department of Pharmaceutical Sciences.

The Curriculum Sub-committee may request repeating a course in which a letter grade of less than B is obtained. The Department policy is to limit to two the number of courses that graduate students may repeat during their graduate career at the Department of Pharmaceutical Sciences. Each course may be repeated once. Students may repeat only courses in which they received a grade of B- or below. The original grade for the course will remain on the student’s transcript, but only the second iteration of the grade will be used in calculating the student’s Grade Point Average. Students will not receive University financial aid for repetition of courses.

If a student fails to meet programmatic deadlines established by the Graduate School or by the Department, the Chairperson of the Curriculum Sub-committee may prevent course registration until the requirements have been fulfilled.

Specific assignment of letter grades and time-limits for conversion of I and Y grades are outlined in the Graduate Bulletin. In addition, a grade of Y shall not be given for seminar or laboratory research courses (i.e., PSC 7800, 7810, and 7820). In cases of withdrawal from a course (mark of W) or receipt of a grade of X, the student’s advisor shall provide a written explanation for the withdrawal as part of the academic progress review as outlined.

A letter grade of B- is not a satisfactory grade as stated in the Graduate Bulletin and may be cause for excluding a student from the program.

All students in the graduate program are strongly encouraged to seek external sources for funding their Graduate Research Assistantship. However, students receiving stipend support from the department will annually apply for stipend support from funding sources outside the Eugene Applebaum College of Pharmacy & Health Sciences. The student will document to the Curriculum Sub-committee their efforts on the written Annual Review of Student Progress form. Failure to do so is grounds for non-renewal of stipend support.

Selection of advisors

If a student has not chosen an advisor at the time of entering the program, a faculty member appointed by the Chairperson of the Graduate Program Committee will serve as temporary advisor.  The student will be informed in writing of this temporary advisor appointment.  During the first semester the temporary advisor will encourage the student to meet with all faculty members of the discipline and have the student discuss his/her research interests with those of the faculty. MS degree students must choose a graduate advisor by the end of the first semester, whereas Ph.D. students must choose a graduate advisor by the end of their second semester.

Teaching experience

It is the policy of the Department of Pharmaceutical Sciences that Ph.D. students in the graduate program be provided opportunities for supervised teaching experiences, including the presentation of lectures, assistance in student laboratory courses and the presentation of research seminars.

Publication and presentation of research

Productive research projects result in publishable findings, and student publication of research is an expectation. Students are expected to present their research findings at national and regional research conferences.  Both the Department of Pharmaceutical Sciences and the Graduate School offer support for graduate students to present at meetings.  In addition, graduate student support to attend relevant scientific meetings and conferences is also available through individual faculty research awards.